Onboarding Coordinator

At Essen Health Care, we care for that! 

As the largest privately held multispecialty medical group in the Bronx, we provide high-quality, compassionate, and accessible medical care to some of the most vulnerable and under-served residents of New York State. Guided by a Population Health model of care, Essen has five integrated clinical divisions offering urgent care, primary care, and specialty services, as well as nursing home staffing and care management. Founded in 1999, our over 20-year commitment has fueled an unwavering dedication toward innovating a better healthcare delivery system. Essen has expanded from a single primary care office to an umbrella organization offering specialties from women’s health to endocrinology, from psychiatry to a vast array of other specialties. All clinical services are offered via telehealth or in-person at over 35 medical offices and at home through the Essen House Calls program. 

Essen Health Care is the place Where Care Comes Together! We are looking for the most talented and effective individuals to join our rapidly growing company. With over 1,100 employees and 400+ Practitioners, we care for over 250,000 patients annually in New York City and beyond. From medical providers to administration & operational staff, there is a career here for you. Join our team today!

Position Title: Onboarding Coordinator

Job Summary: The Onboarding Coordinator plays a vital role in welcoming and integrating new employees into the organization. This position ensures a smooth, compliant, and engaging onboarding experience for both clinical and non-clinical hires. Working in a hybrid capacity, the Specialist coordinates preboarding, documentation, system access, orientation scheduling, and cross-functional communication with recruiting, IT, training, and compliance teams.

• Coordinate and track onboarding tasks for new hires, including document collection, background checks, and system setup.
• Send welcome emails, instructions, and orientation materials in advance of start dates.
• Liaise with Recruiting, Credentialing, and IT to ensure timely profile creation (e.g., HRIS, LMS, timekeeping tools).
• Conduct Day 1 onboarding sessions (virtual or in-person) and facilitate I-9 verifications.
• Ensure compliance with onboarding policies, including federal/state verification requirements and internal checklists.
• Update onboarding trackers and maintain accurate employee records in systems like iCIMS or other ATS/HRIS platforms.
• Support quarterly audits, visa verification reviews, and reporting needs. Deliver excellent service and communication to new hires and internal teams.

Qualifications

• 2+ years of HR, onboarding, or talent operations experience (healthcare experience preferred)
• Strong organizational and communication skills
• Familiarity with onboarding systems (e.g., iCIMS, ADP, Paycom, NetSuite)
• Ability to manage multiple deadlines while maintaining attention to detail
• Proficiency in Microsoft Office and virtual platforms (Zoom, Teams)
• Able to work independently in a hybrid environment with minimal supervision

Work Environment

Hybrid: Combination of remote work and in-person support at designated office(s) Occasional in-person attendance for New Joiner Orientation and I-9 verification required

$21.00-$26.00 an hour

Essen Health Care is proud to be an equal opportunity employer, and we seek candidates who desire to work in and serve an ethnically-diverse population.