Facility Manager, SRB Building

Company Overview: Essen Health Care is the largest privately held, multispecialty medical group in New York, providing high-quality, compassionate care to some of the state’s most vulnerable and underserved residents.

Founded in 1999, we’ve grown from a single primary care office into a network of 50+ locations offering urgent care, primary care and specialty services, from women’s health to endocrinology and psychiatry. We also provide nursing home support, care management, and in-home care through our Essen House Calls program. Guided by a Population Health model, our team of 500+ providers deliver care in-person, at home, or via telehealth, ensuring patients get the support they need when and where they need it.

We’re looking for talented, motivated individuals to join our growing team. Whether you’re a medical provider, administrator, or operations professional, there’s a career here for you. Join us in making a real difference in the health of our community.

Reporting to: Director of Facilities

Job Summary: The Facility Manager, will be responsible for overseeing day-to-day facility operations for the Seabury-Rowe-Butler (SRB) building, including purchasing, mail management, and general facility needs. This role will also support the consolidation of purchasing across three designated buildings to improve efficiency, cost control, and operational consistency.

The ideal candidate is highly organized, service-oriented, and experienced in facilities operations, procurement coordination, and vendor management.

Facility Operations

· Oversee daily facility needs for the SRB building, ensuring a safe, clean, and functional work environment

· Coordinate repairs, maintenance requests, and space needs with vendors and internal teams

· Conduct routine facility inspections and address issues proactively

Purchasing & Inventory Management

· Manage purchasing for supplies, equipment, and facility-related needs for the SRB building

· Support the consolidation of purchasing across the three buildings to streamline ordering and reduce costs

· Track inventory levels and ensure adequate stock of office and facility supplies

· Work with Finance and Procurement to ensure purchasing follows company policies and budgets

Mail & Logistics Management

· Oversee mailroom operations including receiving, sorting, and distributing mail and packages

· Ensure timely and accurate delivery of internal and external correspondence

· Coordinate shipping and courier services as needed

Vendor & Contract Management

· Serve as the primary point of contact for facility-related vendors (maintenance, cleaning, security, supplies, etc.)

· Monitor vendor performance and escalate issues as needed

· Assist with negotiating and managing service contracts

Process Improvement

· Develop standardized processes for purchasing, mail management, and facility support

· Identify opportunities to improve efficiency and reduce operational costs

· Maintain documentation of procedures and workflows

Compliance & Safety

· Ensure compliance with safety standards, building regulations, and company policies

· Support emergency preparedness and response procedures

Required Qualifications

· 3–5+ years of experience in facilities management, office operations, or purchasing coordination

· Experience managing purchasing and inventory processes

· Strong organizational and problem-solving skills

· Excellent communication and customer service abilities

· Proficiency in Microsoft Office and inventory or purchasing systems

· Ability to manage multiple priorities in a fast-paced environment

· High school diploma or equivalent required; Bachelor’s degree preferred

Preferred Qualifications

· Experience in healthcare, corporate, or multi-building environments

· Knowledge of vendor management and procurement processes

· Familiarity with safety and compliance standards

Core Competencies

· Facilities & Operations Management

· Purchasing & Inventory Control

· Vendor Coordination

· Process Improvement

· Organization & Time Management

· Customer Service Orientation

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